I. Welcome & Introductions
A. Meeting began at 10:00 a.m. Kristy Noonan (UMSC President) welcomed those present, followed by introductions and attendance.
B. Executive
Board
President - Kristy Noonan Rockford M4 COM
Vice-President - Oveys Mansuri Chicago M2 COM
UMSC Secretary - vacant
Treasurer Albert Chan Chicago M2 COM
Historian Chris Erb Urbana M2 COM
UMSC Advisor Jorge Girotti PhD UICOM
II. Approval of the Minutes of March 30, 2002 UMSC Meeting at UICOM-Urbana
A. Minutes approved. Motion made and accepted to include College Committee Reps in voting.
III. President’s Report – Kristy Noonan
A. Brief overview of UMSC – See website - (http://umsc.netfirms.com/)
B. UMSC Orientation Handbook – all UMSC affiliated people will have one. Voting members, committee members, committee chairs and staff people, regional student affairs deans and assistants, ad hoc committee members, anyone who wants one- I have extras. Site president delegates will distribute folders to those who did not attend today. Attendees please insert a copy of the updated membership roster into each folder today as well as a copy of the 02-03 budget.
C. Election of UMSC Secretary- Adrian Cordovi accepted nomination and was elected the new Secretary by general acclamation.
D. Summer Happenings
i. UMSC executive board transition meeting with old/new exec in April 02- recap of achievements over last year and planning for the 02-03 year. Officers are energized for full agenda.
ii. Presidential Transition meeting with college deans in May 02- Chris Nelson, Kristy Noonan, Jorge Girotti, Deans Sandlow and Moss to discuss upcoming agenda and issues. Deans made aware of UMSC’s planned activities for the upcoming year and agreement for continued communication and collaboration.
iii. July 02- met with Dean Sandlow to clarify status of Foreign Exchange Committee. Proposal for College level committee was refused by the site deans who prefer to retain power to sign affiliation agreements on a site-by-site basis. Dean Sandlow agreed to sit as an ex-officio member of the current student-based FEC and to assist the committee in procuring site agreement to proposed exchange affiliations. Due to the proposed FEC transition, no students were selected for the King’s College of London exchange for AY 2002-03. This will need to be remedied quickly. The FEC will need to develop a process for investigating, developing and proposing new exchange agreements over the next year. Dean Sandlow is willing to advise on this process.
iv. July 2002- Met with Dr. Girotti to get background on the UHP as to the beginnings and mission of the program. Discussed where the program stands now and what student complaints have been brought up. Due to his previous position in the UHP, Dr. Girotti has a conflict of interest and will not be able to participate in the UHP discussion.
v.
Organization of Student Representatives Alternate position
Description - The Organization of
Student Representatives (OSR) is a part of the Association of American Medical
Colleges (AAMC). The OSR provides all United States allopathic medical students
with voting representation to the AAMC, this includes the students from the
University of Illinois College of Medicine (Chicago, Urbana, Peoria, and
Rockford).
The OSR Representatives at the University of Illinois serve to communicate to
you news and announcements from the OSR and AAMC that we feel you may find
pertinent to your medical education. We also will do our best to represent and
convey your views and concerns to the OSR and AAMC.
We have two reps- voting & alternate, being a rep is a 2 yr commitment as
the alternate rep graduates to become the voting rep the following year, 2 OSR
meetings per year- next mtg in SF in Nov.
7 applications for OSR alternate received- Daria Madrid, Puneet Shroff,
Chris Miles, Albert Tseng, Melissa Lueking, Xa Johnson, Christina Choe. UMSC will vote on the applicants to fill the
position at this meeting. If attendees
did not review the applications online, hard copies are available today.
vi. UMSC College Committee Seats- 1 voting seat/site on each college committee (Admissions, Instruction & Appraisal, Student Promotions, Research, Student Awards & Scholarships) with exception of Student Promotions- 2 voting seats that rotate between the sites. Rockford/Peoria are currently voting. All seats are full, students should be in contact with their committee chairs and attending meetings. Due to poor attendance, student attendance will be monitored and unexcused absences will lead to replacement. Also, appointed students must inform UMSC VP of any leave of absence or interruption of student status.
vii. King’s College of London (KCL) Exchange Program- Long standing agreement for a formal medical student exchange. UICOM can send two M4 students from any college site to London for a 4-8 week clerkship of their choice. An email announcement went out to the current M4 class and applications are being collected. Deadline Sept 28. 5 applications were received. The five student member FEC will select the 2 students by Oct 10 and help them get set up with the Richardson Scholarship to cover expenses. Apologies for the late selection, the committee was in transition as mentioned above. The Class of 2004 application process will take place in the spring and FEC will be working to develop a system to evaluate exchange program/ away elective experiences.
viii. Graduation Questionnaire- Administered by American Association of Medical Colleges (AAMC). Near 100% reply rate. Completed by graduating seniors for class of 2002. Compares UICOM to other medical colleges as a whole and by site. Space for comments on strengths and weaknesses by site and whole college. Will be posted on the website- umsc.netfirms.com
ix. College Executive Committee- Consists of the regional site deans, the college deans, elected faculty members from each site and the UMSC president. Meets every other month to discuss college issues. Met in May 2002 in Rockford and July 2002 in Chicago. Next meeting Oct 9, 2002 in Peoria. Agenda consists of College Committee reports (similar to what will take place here today) and subsequent voting on policy proposals, reports on site faculty searches, reports on site affiliations with outside institutions, voting on faculty appointments, presentations on new issues or site programs/developments and new/old business.
x. CEC Report- (Refer to college committee reports in VP’s report for additional information) Update on faculty searches at Oct meeting. Affiliations- (Chicago) Lakeside VA will be closing inpatient unit and Northwestern University will be moving their services with faculty, students and residents to the West Side VA which is currently a major UIC affiliate. Division of space and patients remains to be worked out. (Rockford) The pediatric service will be moving to Rockford Memorial Hospital in July 2002 due to insufficient census at Swedish American Hospital. The OB/GYN rotation may be moving to RMH as well. The shift to a closer relationship with RMH and away from the other hospitals has lead to tensions among the faculty at the other hospitals. RMH is providing increased support for teaching programs and is interested in starting new residency programs. Presentations- The college has begun to focus on evaluating student outcomes. The first data on students 5 years out has begun to come in and will be analyzed. Dr. Kashima presented information gathered by the Rockford Office of Student and Alumni Affairs. Nearly all students graduated from UICOM-R over 30 years have been located. Analysis of the specialties, residencies, practice locations, RMed demographics, etc are underway. This may be the model for outcomes evaluation at the other sites. This info will be posted on the website at umsc.netfirms.com. Additionally, due to recent current events, major research monies have been focused into bioterrorism initiatives. The federal government and NIH are looking to establish several regional centers for bioterrorism defense research. Many institutions are looking to be selected to be the central institution in this area and UIC has put together a 3-pronged approach in their proposal. The UIC proposal involves a behavioral, biological and intelligence approach. Discussions have been held with a military related group for collaboration. Local politicians, state and federal politicians and key figures in the decision making process are being briefed. The plan would involve many opportunities for faculty, grad students and med students.
IV. Liaison Committee on Medical Education (LCME) Report - Dean Sandlow
A. For period Nov 25-29, 2001 (next review is 2009-2010), purpose and background of institutional self-study explained. LCME report is posted on UMSC website umsc.netfirms.com, under Documents. This includes site-specific feedback.
B. Dean Sandlow extended an offer to attend meetings, by invitation, and talk about whatever we want to know about. Also informed us of his open door policy.
C. CCIA will be working on areas of non-compliance and other issues from self-study report (also on web). Chris Erb and Dipesh Navsaria will be working with the CCIA student reps to coordinate student discussion and feedback on the issues as the committee progresses through the list.
D. Graduation competencies will be posted on the web. This is the document indicating the exact skills that we are all supposed to have before eligible to graduate from UICOM. Many students have never seen them. Poorly integrated into curriculum.
V.
Vice-President’s Report – Oveys Mansuri
College Committee reports (Meeting schedules available online at
http://umsc.netfirms.com/)
A. Welcomed new and returning College Committee Representatives. Reminded all representatives to attend ALL meetings and to give fair warning when they will miss a meeting and make necessary arrangements with the Alternate if their committee has such a procedure. Feel free to email with any problems, concerns, issues that come up during the year with committees.
B. Instruction and Appraisal (CCIA) – Bijal Jain, No meeting yet.
C. Student Promotions (CCSP) – Chadrick Cross
D. Admissions (CCA) - John Kim
i.
Summary for Fall 2002 Admissions:
Compared to the previous year (fall 2001 admissions), UIC experienced a 7.1%
decline in total number of applications for fall 2002 admissions. During the same time, there was a 10%
decline in total number of nation-wide applications. However, there was only a 4.9% decline in number of eligible
(meeting the Cognitive and Diversity Index criteria) applicants in UIC. There was some decline in number of UHP
seats in the college of medicine from the previous year. Across 6 years, there has been 27% and 20%
decline in total number of medical school applications nation-side and
in-state. Overall UIC has moved in the
same directions with the national trend, but experienced smaller degrees of
change in the number of applications.
In the M1 class who enrolled in fall of 2002, there are 295 total
applicants (compared to 317 previous year) out of whom 139 are women, 52 are
UHP, and mean age is 23.47 (range 19-46)
ii.
Report for Fall 2003 Admission Process
As of September, there were 2650 total applicants and 1078 eligible
applicants. This is a 17% and 19%
increase from the same time last year.
There is uncertainty whether this is a true increase in admissions to
medical school versus increased efficiency of web-based AMCAS that was
instituted last year. There is some
conjecture that increase in medical school applications corresponds with lag
time following decline in economic activity.
E. Research (CCR) – Oveys Mansuri, No meeting yet.
F. Student Awards and Scholarships (CCSAS) – Hemant Shah, No meeting yet.
G. Foreign Exchange (FEC) – Sheetal Mehta/Christina Khan, report as above.
VI. Secretary’s Report – (Delivered by Kristy Noonan for newly elected Secretary Adrian Cordovi)
A.
UMSC Meeting Dates for 2002-2003 Academic Year
September 28, 2002 (at UICOM at Chicago)
November 23, 2002 (at UICOM at Urbana)
January 11, 2003 (at UICOM at Peoria)
March 29, 2003 (at UICOM at Rockford)
B. Attendance and Absence policies - Voting reps are required to attend all 4 meetings; committee reps/alternates must attend meetings at their site. Non-attendance will result in contacting the site OSA dean about the delinquency and replacement. If a committee rep cannot attend, he must get another committee member to attend and give report. Requests for absence must be submitted to the secretary 1 week prior to the meeting, or unexcused. Not automatically excused with an email, exec board will decide. All meeting dates are known, mark your calendar now.
C. Committee reports are given in person AND submitted by email to Adrian (Cordovi@uiuc.edu) PRIOR to the meeting. This is a requirement of the position. Appointed students must inform UMSC VP of any leave of absence or interruption of student status.
VII. Treasurer’s Report – Albert Chan
A. UMSC annual budget for 2002-2003 is $2000. Budget includes $1000 from Chicago campus and $333/other campuses. No surplus is projected.
B. Transportation reimbursement policy- Three cars will be reimbursed from Chicago and two from the other sites. Students must carpool to get reimbursed.
C. Meeting expenses- $150 limit for food for meetings
VIII. Historian’s Report – Chris Erb
A. UMSC Website (Faster link at http://umsc.netfirms.com or http://www2.uic.edu/stud_orgs/prof/umsc/)
B. UMSC Listserve
IX. Organization of Student Representative’s Report (OSR)– Dipesh Navsaria
A. OSR Reps: Michelle Goodman (01-02 voting rep), Chris Miles (M2, Peoria) appointed for Dipesh Navsaria (01-02 alternate rep) and Paul Angleton (M4 Rockford) appointed for 01-02 UMSC VP Kristy Noonan attended the spring meeting. Report per Chris Miles. Info will be posted on the OSR website that is linked off the UMSC website.
B. Spring 2002 AAMC conference (Chris Miles Replacement Delegate for Dipesh Navsaria) - AAMC GSA/GSA-MAS/OSR National Spring Meeting
April 12-16 2002,
Palm Springs, CA
I would first like to thank Dipesh Navsaria for thinking of me when looking for
a replacement and I would also like to thank Michelle Goodman and Paul Angleton
for their guidance. I will first
discuss the concurrent sessions that I attended.
The first session I attended dealt with financial wellness for medical students
and the need for students to understand the impact their debt can have on life
after school. The “Five Financial
Competencies” is an AAMC project still in its conceptual stage. The financial aid officers at UCLA presented
the steps they take to assist their medical students with gaining financial
knowledge and gave insight into their program’s “Life Skills Course.” I have a packet of information and a URL
from their website if anyone is interested.
Next, I attended a session which delved into the “Dean’s Letter Advisory
Committee.” The committee was formed to
1)re-evaluate the 1989 dean’s letter format, 2) define and enhance
professionalism, 3) combat the recent decline in importance of the dean’s
letter and 4) make the ERAS more efficient and easier. The DLAC has made several recommendations
that are to be phased in by fall 2002 with all recommendations in place by
2006. I received a sample letter from a
dean at the University of Washington for your viewing pleasure.
A session on FindAResident & NRMP offered insight into these programs and
to where they are progressing.
FindAResident is a for-profit organization that uses a database to provide
non-matched U.S graduates with residency programs with openings. Several student affairs personnel brought up
concern about the program but it appeared that as a “fall-back” this was not a
bad way to go.
The session on the Health Insurance Portability & Accountability Act of
1996 (HIPAA) highlighted how this act may impact medical education. Institutions may need to make changes in
their information access policies. These
changes must be implemented by April 14, 2003.
It was indicated that as long as the appropriate steps are taken by our
institution to comply with HIPAA medical students should not be adversely
affected.
The final concurrent session was an excellent session that offered advice on
giving effective and worthwhile presentations.
The presenter stressed humor, enthusiasm, and feeding off your audience
as keys to being a successful presenter.
One main point that is important to remember is that no one (hopefully)
can or will expect perfection in a presentation so it is best to relax and be
one’s self.
We were very fortunate to have the opportunity to hear former US Surgeon
General Jocelyn Elders speak on healthcare and the community as one of the
plenaries. She stressed the need to be
more inventive and creative in providing care but, more importantly, improving
prophylactic methods. She stated
currently >99% of money is spent on sick care with <1% spent on
prevention. She also stressed that
education was the key because one cannot educate someone who is not healthy and
cannot keep someone healthy whose is not educated. Finally, Dr. Elders delivered the powerful message that “Nobody
cares how much you know until they know how much you care.”
Elections took place during the central region OSR breakfast meeting. The new central region chair is Kristina
Toncray of Washington University, St. Louis.
This was the most qualified candidate in our eyes. She replaces Christina Ward of the same
school. For the first time the liaison
positions were replaced with five vice-chairs.
Benson Hsu (Univ. of Missouri), Elizabeth Yepez (University of Chicago),
Brian Kriete (SLU), Anna Thompson (Chicago Med. School), and Ronald Teed (Univ.
of Michigan) all were voted into office.
We were pleased with most of these choices. More web-based communication was discussed with the knowledge
base being stressed.
C. Elections for OSR alternate – Candidates’ information distributed and election held. Chris Miles elected by majority.
X. Site Reports
A. Chicago – (Oveys for Chethana Chandrupatla) Chicago students have organized a committee to deal with the current health insurance problems through MegaLife. They hope to meet with Vice-Chancellor Ginsburg to discuss their concerns. Student participation is welcome. Albert Chan, M2, UMSC Treasurer is serving as UMSC liaison. The Chicago Coops Note taking service was revamped last year, and is working out well this year. One recent problem was with their "tax-exempt" status, which resulted in the service having to pay "back-taxes." Other sites are advised to look into the tax designations of their co-op services to avoid similar (costly) consequences. The Leadership Conference held by CMSC was a success. CMSC requires all organizations that seek funding from them to attend the meeting. The next CMSC meeting will be Funding Day.
B. Peoria – Eric Jakubowski: Improvements to M3/4 curriculum include presentations and teaching. Budget constraints resulting printing limits and hiring freeze. New constitution completed and Halloween for Diabetic children planned for October.
C. Rockford – Jason Riesinger: We started the year by welcoming the new M2s. The class has a lot of energy and enthusiasm and we are hoping they will get involved in a lot of things. At the first student council meeting, there was a lot of brainstorming in regards to activities and events for the year. Some examples are a children's toy drive, an international dinner and raffle in the spring, and also a Habitat for Humanity Day sometime in the spring. Our White Coat ceremony will take place on October 26, 2002. The departments of Medicine, Surgery, and Psychiatry are continuing to look for chairmen. Medicine's top candidate withdrew and the search committee currently is interviewing 2 candidates. Surgery is looking at a candidate from Chicago and one from Iowa. Finally, Psych is focusing on someone from Texas Tech and there has been a change to the job description. Previously, the dept chair was also going to serve as the medical director of the local mental health center in addition to his responsibilities as the chair. Now, the chairman will now be hired only as the chairman without any connection to the medical director position. On a sad note, last year's M2 class struggled with Step 1 as 11 students failed the exam.
D. Urbana
– (Adrian Cordovi for Doug Leone): Election occurred last meeting. President: Doug Leone (M1) dleone@uiuc.edu
Vice President: Teriya Young (M1) tmyoung@uiuc.edu
Secretary/Web Mistress: Kristin Raven (M2) keraven@alum.mit.edu
Treasurer: Rudy Kink (M4) kink@uiuc.edu.
Facility maintenance improvements, such as heating & A/C, are being
completed. UIUC Student Government
voted to support humane alternatives in undergraduate animal dissection
labs. Resolution also discouraged
faculty intimidation and grade penalization of students who opt for
alternative.
E. Medical Scholars Program Advisory Council (MSPAC)– Chris Erb, their 2 reps have not yet been elected
XI. Old Business
A. Student Health Care (MegaLife Insurance) - watching peripherally, Albert will be coordinating CMSC’s effort with effort of site OSA deans. Making sure everyone’s issues are on the table. Meeting w/ ML officials in Oct
B. Foreign Exchange Committee – Christina Khan, see report above
C. AOA Robert Glaser Distinguished Teacher Award - “broad student input” needed, will coordinate again this spring through UMSC, not AOA. Coordinated from Lori Troy’s office, selection by faculty committee with student input. Deb Klamen selected as UICOM nominee this year.
D. Pilot Report on diversity & teaching by Dr. Dogra – as she presented at March meeting, survey collected from medical students last year, pilot report done. Posted on web with her permission.
E. AOA Update - site-by-site selection passed by AOA membership vote, but questioned by dean’s office, co-presidents asked to contact nationals about compliance with charter. Nationals is reviewing, but compromised for this year- 1st pass to determine top quartile using old college wide formula with clinical grades, 2nd pass to determine top 16% with omission of clinical grades. Senior selection completed in 1st week of Sept, fairer distribution of selected students among sites than previous year. M3 selection to be completed this semester- basic science and step 1 only in formula. Will reassess selection process this year.
F. Urban Health
Program (UHP)- Kristy Noonan appointed herself as the chairperson for the
committee. When asked if a motion was
needed to make her chairperson of the UHP Committee, Kristy Noonan replied
"No, I just appoint for these committees". Discussed e-mail committee.
UHP Email Committee goals:
1) A survey would be
created for distribution to the UHP students at the 4
U of I campuses which would be approved by the UMSC General Body prior to
distribution;
2) The survey would be used to specifically ID the services that are
provided and are lacking from UHP at specific sites;
3) The Committee was going to request the cooperation of UHP in regards to
obtaining recruitment material, a budget, and an update on the Urbana
Director position;
4) The Commitee will present everything they found to the Director of UHP
and provide suggestions for improvement upon approval from UMSC. Committee to
provide update before next meeting by email.
Committee recruitment via listserves.
Committee Members: Kristy
Noonan, Adrian Cordovi, Christina Wells, Nicole Jones, Angela Williams, Oveys
Mansuri, Jonathan Weiss, Helen Williams.
XII. New Business
A. HPSC Basketball Tournament - email was sent to all students and it will be coordinated on a site-by-site basis by the site student governments.
XIII. Closing
Next meeting date: November 23, 2002 at UICOM-Urbana
Attendance:
Chicago
Present- Dean Sandlow, Dean Girotti, Oveys Mansuri, Albert Chan, Chethana Chandrupatla, Vidooshi Gupta, Puneet Shroff, Alicia Mandujano, Christina Wells, Nicole Jones, Bijal Jain, Angela Williams, John Kim, Albert Tsen, Hemant Shah
Excused- Brent Tyler, Shrujal Baxi, Jimmy Henry, Chadrick Cross, Steetal Mehta
Unexcused- William Hammett
Peoria
Present- Eric Jakubowski, Chris Miles
Excused- Matt Mischler
Unexcused-
Rockford
Present- Kristy Noonan, Jason Riesinger, Christine Nelsen, Helen Williams
Excused-
Unexcused- Charles Sweet
Urbana
Present- Adrian Cordovi, Gelane Workneh, Cinthia Deye, Christina Tara Khan, Jonathan Weiss, Dipesh Navsaria, Chris Erb
Excused- Doug Leone, LaPrecious Harrold, Terriya Young
Unexcused-
Guests
Don C. Arnold II, Natalie Caldero, Beatrice Aguado, Kadijah Kazembe,