University Medical Student Council 2003-2004

Meeting #4 – March 27, 2004

UICCOM Peoria at 10:00am

I. Welcome and Introduction started by Oveys Mansuri (President) at 10:25. Attendance attached as Excel File.

II. Approval of Minutes (1/24/04). Motion by Chris Miles second by Avni Vora. Passed with option to revisit if new changes made in future if missing reports are sent.

III. Voting by Site Reps. (at each meeting a vote is taken to determine who is eligible to vote at given meeting). Bea A Motioned, second by Chris Miles. Approved without objection.

IV. President’s Report-CEC meeting held in Urbana in February. Dr. Martin S Lipsky will be the new Dean at Rockford. New Admissions process was addressed and reviewed. The Administration did not feel that the entire system needed to be changed and decided to keep the old system in place with a few new modifications. The specifics of this were not discussed but admissions will compare applicants reviewed under both systems. Issues on new building for research, which is completed from the exterior and now efforts being made to delegate lab space. A portion of the medical school will be dedicated space for students (one or two floors) in Chicago. Possibility for replacement facility for UIH with possible entrance on Roosevelt with payment options to be addressed in future. Oveys raised the issue at the meeting that student’s are not covering the cost with increased tuition. The University shares in the profit of the Hospital but only the College of Medicine shoulders the burden of debt that is accrued. Pediatric department debt issue not resolved.

IV. Vice President’s Report-College Committee Reps (Christine Nelsen)

-Addressed overall issue of committee members not meeting their responsibilities on committees. A discussion followed with suggestions being made regarding alternatives to keep students honest because the same letter is placed regardless of effort made. Suggestions discussed but not decided upon include

-Ask M4’s who know that they will not be around to not apply

-Write letters earlier in year

-Ask people to report from every meeting regardless of what their position is

-Don’t eliminate all M4’s because they bring experience

-Reevaluate how committee members are selected at individual sites

This will be discussed by executive board over the summer and decided at a future meeting

a. CCIA-Midterm feedback issue was raised and need to be addressed by UMSC. A lot of attendings were uncomfortable on 6-week rotations to do mid term evaluations. The committee wants UMSC to find out whether or not students really want the mid-term evaluations, at which time the committee can place more pressure on attendings to fill them out. It was pointed out that the evaluation does not need to be from an attending or resident. There are also measures being taken to improve MD/MPH program in Rockford.

b. CCSP-No policy changes have come before the committee. Peoria reports that there is a paper trail lag in that the numbers were delayed by 6 months. The change was sent out few days ago when the policy was changed 6 months ago. No one has fallen under the new policy yet. Dean Troy in Chicago wanted to finalize and write down everything before it was released to the schools. Possibly sending out updates because of academic grievances need to be filed. The new policy will be considered in effect next fall.

c. CCA-Report of Admissions Data.

-Overall applications up 2.8% (4499 total)

a) Illinois applicants up 3.8%

b) 5% increase total eligible

c) 8% increase in eligible Illinois applicants

d) 393 total offers made

e) 424 spots held

f) 51 minorities offered positions

g) 750 interviews to be offered, 604 completed to date (Last year 900)

How does admissions compare to other schools? There was a 3% increase nationally. We are at national average. Last year we were substantially higher. Also evaluating for screening procedure following the Michigan case. Midway through the year, the campus and university that the way that admissions had worked in the past were not wrong. This allowed us to mix the two. We have a scientific way to combine both subjective/objective ways. This will give the committee a way to review files. What to look for, how to rank beyond the academics of it. We want people that have experiences in a variety of areas. This will allow someone with extremely good credentials academically might not get an interview while someone with a lot of other experiences might. In effect for 2005 applicants. For many years, a sub-com of 12 people from the larger committee would screen from Sept to March. They read 2400-2600 complete applications. In the new process, eliminate the subcommittee and think about whom will be reading these files in the future. The idea is raised to maybe have students in this process. Two individuals will read each file which will double the amount of work. Increase in offers to out of state applicants than residents. Illinois numbers look the same, but nonresidents 53 from last year to 104 (includes MD/Ph.D.) currently.

d. CCR-No meetings yet. There are no plans to meet before the building is up and running with rooms selected.

e. CCSAS-the honors day. April 16^th 2004. No chair appointed. Next year, the UMSC website will start collecting special awards, experiences, scholarships etc.

f. FEC-Christina sent dates on when King’s College application will go out. This is a UIC exclusive opportunity that allows 4-8 week rotations in London. Funding, Richardson Scholarship is an opportunity with favorable look at King’s College Applicants. Posting of international electives with contacts up on the UMSC website. There is a chance that positions on this committee my open up but right now, not sure.

V. Secretary’s Report- (Shrujal Baxi) Apology for delay in minutes from January and plea for site and committee reports.

VI. Treasurer’s Report-(Albert Chan) Thanks to Oveys’ help we will actually end the year in the black. We will go back to .36/mile. There will be retroactive reimbursement. The administration has made a strong commitment. We will have money left over. We need to figure out what to do with it. Suggestions that were given include copy card, grocery card for meetings.

VII. Historian’s Report-(Jen Gore) I have match results from 3 campuses up. I have made a lot of updates on committees. Students are reporting using the match list results to find someone who graduated earlier to contact at sites. Send out email to Deans of Schools about what is on the website. Consider adding an UMSC icon for first pages. Consider everything that we might want to send out 1 message every few weeks. Flyer on a class board. Need to make people more aware of the UMSC. All suggestions raised will be discussed by executive board over summer and put into effect next academic year.

VIII. Organization of Student Representative’s Report-Chris Miles

A) Humanism in Medicine Award: There are two parts at this meeting. Voting on this year’s nominee and creating a plaque to keep in the Chicago hallway to recognize chosen faculty. We can use the money from Pfizer to buy the plaque for Chicago that has all the names. Then we can have a plaque that is presented to the person. We are in a different situation because last year’s winner has moved to Arizona. So the $500 intended to be used for Dr. Wood’s reception will be used for a plaque. Pfizer also sends an individual plaque to the winner. The Chicago OSA has agreed to pay for shipping of last year’s award to Dr. Wood. Dale Lorens will order it. Discussed that we should go back and put the former winners on this plaque. Look to see how the future of the program is so we can plan the plaque accordingly. It appears that the award is permanent. Ideas for plaque will be sent out over listserv

B) Thanks to CCSAS reps for turning in applications. There were four site nominees this year. Problem arose with nominee from Chicago who is a Ph.D. and not a MD, which is a qualification for the award. Voted on by UMSC that sending a candidate that is going to be immediately disqualified is not recommendable and vote was taken from remaining three. Agree to over see the site selection process with a little more detail in future, so that we don’t put in all this effort in the future. Motion and Second. All in favor

C) Voting: secret ballots handed out and decision is Dr. Nitz from Rockford.

IX. UMSC Elections

Presidential Nominees: Oveys Mansuri was the only nominee and accepted.

VP Nominees: Christine Nelsen was the only nominee and accepted.

Secretary Nominees: Jeehun Kim (P), Avni Vora (Chicago) Joanna Kuppy (Chicago). Joanna Kuppy elected by close margin after a second vote taken to break tie.

Treasurer Nominees: Albert Chan was the only nominee and accepted.

Historian: Kumarika Banerjee was the only nominee and accepted.

X. Site Reports

a. Chicago: to be emailed. Leadership retreat will be held April 17^th for first year students that will become leaders of organizations in the second year. Problem discussed with Alumni network because students in Chicago do not have contact with any of our alumni. Frustrating for students because Alumni Association believes that students will ask for money. At Rockford, alumni actually sponsor many events. There is a database in Peoria that is in a folder accessible to all students. Over the past few years, the alumni in Peoria have really connected with students as mentors, supporting events, and funders.

b. Peoria: M2 classes audiotaping were approved and audiotapes will be provided for the next organ system (Endocrine). Thanks for all the input that was passed on.

c. Rockford: Getting new dean, Dr Lipsky-Family Practice. Research Day in Rockford. 48 posters with faculty and students. There has been recruitment in the biology department with a large amount of money bringing 6 post docs. 20% of class in radiology. M2’s trying to get curriculum on Blackboard. A lot of scheduling is on Blackboard for M3/M4. Optimistic for first annual M4 yard sale in the parking lot-there will be a community vendor and only M4’’s can donate stuff, proceeds go to charity. A free sitting for boards (Step I or Step II) will be raffled off in April and will inform other campuses. Senior week to come.

d. Urbana: Family Day on March 13^th, 170 family and friends came to experience the life of first year medical student. Happy about match results. A large number of people going into radiology 20-25%. Finals are separate now. Anatomy is no longer cumulative. Wireless now available in the medical center. The auditorium in MSB will now be under reconstruction. Medical school instructors are now UIUC rather than UICCOM faculty. The financial and administrative end of things is changing in Urbana. M2 curriculum is changing. Pathology is taught over the entire year and the Student Government had extra money to update the HUB (student lounge).

M2’s have Saturday classes in the beginning of the semester, which will be taken into consideration next year by UMSC executive board when scheduling.

e. MSPAC: nothing to report

XI. Old Business

a. UICOM Financial Aid: Couple of incidences of students being given too much money at first and then the financial aid asking for it back. The idea of an entrance interview with binders raised to complement the exit interview that all M4’s have.

b. Professionalism/Humanism Task Force: The Task Force was assigned to come up with a definition of Professionalism and Humanism and there was a lot of discussion and the final decision was to accept the version written by Medical Professional Council.

c. UMSC Budget: There is a meeting scheduled between Deans that will untangle our fees and where they are going. Currently, Rockford, Peoria and Chicago fees are going into a single pot while Urbana goes to the campus. UMSC will submit a budget and try to set it up so that we do not have to reapply each year. Idea to buy grocery card raised again with leftover money.

d. Decompressed Tuition: Urbana, Dean Hall has resolved this issue for this site. They have a policy in place that will charge tuition according to credit hours for decompressed students. Dean Sandlow knows that UIUC negotiated with Urbana and so this will not applicable to all sites. At the remaining three sites, this issue will only get resolved after research is done to see how this is addressed at other state schools. UMSC will get the Urbana policy sent out to other students at other sites. The goal is to complete this task by end of year. Dipesh volunteers to target some of other state school representatives at the AAMC conference. Joanna Kuppy and Avni Vora volunteer to help out. The GSA (group on student affairs officers nationally) is a listserve that can be targeted for input.

e. Truth in Tuition: Tess Washington was here at last meeting from HPSC. Trying to organize a meeting with Provost Tanner. Oveys scheduled to talk to him as well. If this is something that they are going to support us on then we can move further. This does not have much to do with the University because General Assembly members voted and passed this law. We don’t know what approach to take at the moment. We are at an informational point. We have to worry about front-loading, what did the General Assembly mean by the bill? Are there any numbers out there, percentages they are predicting? Estimates? State government’s contribution to the University budget changes every year. Will continue to investigate and report.

f. State of College-UMSC Constitution Amendment.

1. The Executive Board of the UMSC with approval of the general student council will present an annual “State of the College” Report that reflects a continuous review of the medical school’s progress on pertinent issues. The State of the College report will be sent to the Dean, Senior Associate Dean, and Deans of Student Affairs at the College of Medicine. In addition, the report will be sent to the Provost and Chancellor of the University of Illinois at Chicago and University of Illinois at Urbana-Champaign. The State of the College Report will be made available to the students.

Discussion regarding specifics of amendment once wording established. First need to make sure all four campuses are represented. There is no template, and discussion ensued about whether having one with a set of issues is a good idea. Positives and negatives with final decision being that emotion might be lost in a structured report. Rather consider readressing issues addressed in previous year’s report along with what was considered pertinent this year. Another idea raised included using LCME rules as a starting point. To be considered because will benefit accreditation in future.

Dipesh: This should send to Provost at UIUC

Motion: Joanna Kuppy., Second Avni Vora.

New Business: Thanks to Dr. Girotti specifically for everything that he has done beyond the scenes to make UMSC work. As UMSC starts a new chapter. Dr. Kashima is here from Rockford. When we were made aware that we needed a change of advisor. The responsibility of a UMSC advisor is to be a good advocate for students and does not come with a lot of political baggage but has access to the people that need to contact. We considered a lot of Deans and Faculty members. The executive board discussed it and approached Dr. Kashima. After much deliberation on both sides, she accepted.

Alicia: It would be nice to have the issue brought forward, we can submit a name.

Oveys: We had not dealt with it in the past. We did not want to be protracted because the relationship takes a while to build.

Dr. Kashima: We can review the process in future. I have been at Rockford for 7 years as Dean of Students. I come from California and have done Student Affairs for 15 years or so. My involvement at the college level, we are really familiar with each other. Administrators and Faculty. I am on promotions, admissions. I am not on CCIA but can get information. Student and Alumni Affairs, this is an avenue to work with all the sites to make a stronger college of medicine. Know how to strategize within the system to make things happen.

Chris: With the budget being the way it is. The amount of food, having an RSVP type system. A week prior to meeting send out an email with preferences for food so that everyone has to let you know that they are coming rather than current system of explaining why you are not coming.

Motion to Close the Meeting: Joanna

Second: Bernadette

ATTENDANCE by Site

Chicago-Present Chicago-Absent

Oveys Mansuri Puneet Shroff

Shrujal Baxi Nicole Jones

Albert Chan Shanika Williams

Joanna Kuppy

Don Arnold

Alicia Mandujano

Kumarika Banerjee

Avni Vora

Urbana-Present Urbana-Absent

Dipesh Navsaria Tamika Alexander

Beatric Aquado

Graham Huesmann

Rockford-Present Rockford-Absent

Christine Nelsen Dragon

Bernadette Munson Yoon-Ji

Peoria-Present Peoria-Absent

Chris Miles Eric Jakubowski

Salini Naidu reps for FEC, CCR, CCSAS, CCIA

Todd Mitchell

David Parkins