UMSC Meeting Minutes

Dec 4, 2004

UIC-COM Rockford Campus

Minutes of October 2, 2004 approved.

Attendance:

Chicago

-Present: O.Mansuri, , A.Chan, J. Kuppy, K. Banerjee, A. Mandujano, D. Arnold, N. Jones, R. Mehta

-Absent: A. Vora, K. Franzwa, N. Iyengar, P. Coy

Peoria

Present: T. Biagini, H. Reddy

Absent: C. Miles, J. Kim

Rockford

Present: J. Sloan, T. Alexander, C. Zelaya, C.Nelsen, B. Ray

Absent: A. Herard, C. Pabin, C. Siu, J. Holub

Urbana:

Present: Y. Patel, A. Shelby, B. Geryk, R. Scharnweber, L. Adedokun, D. Navsaria

Other: B. Tetteh

President’s Report

College Executive Committee Report Presented

Vice-President’s Report

CCIA—Christine Nelsen for Christine Pabin: CCIA’s most recent meeting spent significant time discussing the OB/Gyn procedures requirements for the rotation.

• Chicago report—Professionalism forms developed for extremely professional/unprofessional behavior. Reports will be sent to the Senior Associate Dean’s office and not made a part of the official record but will serve to identify exemplary behavior or unprofessional behavior that needs to be corrected.
• Peoria—created two new resolutions at campus that made minimum attendance requirements with 1 day in 4-week rotations and 2 days in 8-12 wk. rotations;

Extensive discussion regarding student evaluations and their fairness and utility between all 4 campuses was discussed. The UMSC agreed to submit a proposal to CCIA regarding student evaluations, critiquing the system and making suggestions on how best to improve the system for students.

CCSP—CCSP had its annual retreat in October. Much of the discussion centered around intervention strategies for “the weak student”, i.e. a student who has been passing exams, etc. by a narrow margin and finds themselves in some sort of academic trouble. CCSP is looking into methods in which the school can identify and intervene with these students before they get into academic difficulties. There was also discussion on the idea that the school is enabling students to continue failure by making it too easy to remediate failures.

After the discussion in CCIA regarding evaluations and grading lapses, combined with discussion of the weak student, it once again became glaringly obvious that the missions of CCIA and CCSP are intertwined. The UMSC decided to submit a joint proposal to the CCIA and CCSP looking at student performance with the goal to implement changes aimed at making the system more proactive in identifying and aiding students in distress as well as making grading and evaluation more useful to all students, regardless of the level of academic achievement.

CCA—More students eligible for admission this year, and the school made 40 offers as of November 18. Currently there are 163 placeholders for the class of 2009 incl. GPPA students.

CCR- did not meet; in process of selecting new CCR chairperson

CCSAS—did not meet

FEC—did not meet

Treasurer’s report—Budget was entirely approved. Transportation now reimbursed at university rate. We also now have money for AAMC travel as well as food for meetings. New process in place for reimbursements; more details to come.

Historian’s report—nothing to report

OSR—In Boston for annual meeting. Discussed Humanism in Medicine award and moving up the timeline for submission of candidates to February. Viewed a video on this year’s winner, Dr. Sharad Jain from UCSF.

Site reports:

Chicago-

Chicago Report to UMSC, December 2004 meeting (Rockford)

1) Leadership Retreat – was very successful. The day was held at the YMCA Camp Duncan. We had approximately 25 students and Dean Hammett attend. We had a blast and developed our team building and leadership skills. The reviews from the students were excellent and we plan to continue this event in future years.

2) CMSC Campus Care Health Insurance Committee - we have 6 student members (Platina Coy, Chairperson, M4; Shivangi Bhatt, M4; Anjali Gopal, M4; Diana Greyz, M2; Anna Demopoulos, M1; Chris Toupin, M1). The committee has met and discussed the issues affecting the Chicago Campus. The chairperson, Platina Coy, is also representing UMSC as a whole. There will be a meeting with the Medical Director of Campus Care to discuss the current issues affecting CampusCare. Update to follow after the meeting.

3) ASN – academic support network is currently in its first semester of existence. We have has several students request the assistant of student tutors.

4) Leadership series – there will be two lunch time seminars in the Spring Semester.

5) Professionalism and Humanism task force members from Chicago Campus have been chosen: Melvy Mathew, M1 and David Ramsey, MD/PhD student.

6) Funding Day was successful.

7) Course Evaluations – discussions are ongoing regarding how to better conduct student course evaluations. Updates to follow at next meeting.

8) Alumni Weekend – approximately 20 students participated in the events and had a great time.

Urbana—

-- Finished apparel sale for Fall 2004, which raised around $2100.

-- Auction Sale -- Feb 7th 2004, location and time TBD

-- Spring Formal -- April 23rd @ Stone Creek.  Ticket prices are TBD.

-- Committee for Parents Day event has been established.

+ Goals for Spring semester:

-- Establish a universal web-based calender that can be accessed by all club officers to schedule events and co-ordinate activities.

-- Host one major community service activity.

-- Cadaver memorial service

Peoria— awaiting report from site

Rockford—awaiting report from site

Old business—

Professionalism/Humanism task force—students are on task force and there is a meeting next week.

UMSC budget—as stated before, budget approved by school.

Decompressed tuition—report in process

Campuscare—some student discontent with length of time to get appointment and access to care from satellite sites. Platina Coy in charge of committee—her meeting with Dr. Grief rescheduled for Dec. 13. UMSC may then take over on behalf of Peoria, Rockford and Urbana; Chicago can decide if they want UMSC to handle it on their behalf

Future of UICOM—Looking to have more than one person attend CEC meetings; President and Vice-President or other member of executive board.

New business

In Chicago, now if you do evaluation, you may be in a new lottery system to pick which site they can go to for practicum and clerkship sites. Discussion ensued regarding student evaluations and whether this is a fair system to get student evaluations—some students feel that it is not fair and may pressure students into giving feedback they do not feel comfortable giving. Will discuss with CMSC executive board and see whether or not the administration approves of this and what the rationale is.